Explain the different ways to structure your Magnifi file for reporting, including when to use divisions, groups, and segments.
Use this guide when you need to:
• Set up a new Magnifi file and decide how to represent your organisation(s).
• Compare results across multiple divisions or organisations.
• Prepare for consolidated reporting across organisations.
Magnifi gives you flexibility in how you represent your organisation(s). Choose the structure below that best fits your reporting needs.
• Simplest reporting option.
• Default structure when you add a new organisation.
• Example: A small law firm operating as a single office with no need for divisional breakdown.
• Assign accounts to divisions.
• Exclude inter-entity transactions.
• Report at Divisional level or All Divisions (organisation view).
• Example: An accounting firm with divisions for Business Services, Audit, and Tax can view projections separately for each division or combined for the full firm.
If you manage multiple organisations and don’t need divisions within each organisation:
• Use divisions to represent each organisation.
• Import data at divisional level.
• Report at Divisional or All Divisions (consolidated view).
• Exclude inter-organisation transactions for consolidation.
• Example: An engineering consultancy with three incorporated entities (Sydney, Brisbane, Melbourne) can use one file with divisions for each entity to report individually or as a consolidated business.
For complex structures:
• Set up multiple files and group them for consolidated reporting.
• Report at Group (consolidated), Organisation, or Divisional levels.
• Exclude inter-group transactions.
• Export to Excel to produce consolidated reports.
• Example: A national legal practice where each state is a separate entity, and each entity has divisions for Litigation, Corporate, and Family Law. Use separate files per entity and consolidate them into a Group for national reporting.
• Once the file is set up, you can combine divisions using Segments.
• Report at Segment level for customised groupings of divisions.
• Example: An architectural firm with divisions by office (Sydney, Melbourne, Perth) can also create a Segment to combine Sydney and Melbourne for an “East Coast” view.
• Tip: Keep divisions under 10 to enhance performance.
• Tip: If you have separate entities and are unsure whether you’ll need divisions within each, choose Multiple organisations with multiple divisions to maintain flexibility. There is no additional cost as Magnifi charges per entity (based on number of connections).